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Fleet Safety

By Ethan Davis

The following Sample Fleet Safety Rules/Regulations may not all apply to your operation. Please add any formal or informal motor vehicle rules/regulations your organization may have in place to this list and delete those that do not apply to your operations. Developing a Fleet Safety Program unique to your organizations operations should be much more effective in helping you to control frequent/severe motor vehicle losses.

All employees who drive a company car or delivery vehicle must abide by the following safety rules:

a. Employees are required to inspect their assigned vehicle (before taking it on the road) to ensure that it is in safe working condition. This includes properly working brakes, horns, and back-up alarms. The attached inspection form should be used.

b. Any defects in the company vehicle should be reported promptly.

c. Employees are required to obey all state, local, and company traffic regulations.

d. Engines are to be stopped and ignition keys removed when parking, refueling, or leaving the company vehicles.

e. Employees are not permitted to use personal cars or motorcycles for company business, unless specifically authorized by the supervisor. If personal vehicles are driven on company business, proof of personal auto coverage (i.e. copy of personal auto Declarations Page or copy of the Insurance Card from the vehicle) will be requested on an annual unannounced basis from all employees that operate their own vehicles on company business. Those unable to supply proof of insurance within 24 hours of the time requested, will not be permitted to drive their own vehicle on company business in the future.

f. Passengers not employed by the company are not permitted, unless authorized by the supervisor.

g. Employees should drive safely. Defensive driving must be practiced by all employees.

h. Seat belts and shoulder harnesses are to be worn at all times.

i. Vehicles must be locked when unattended to avoid criminal misconduct.

j. Vehicles must be parked in legal spaces and must not obstruct traffic.

k. Employees should park their vehicles in well-lighted areas at or near entrances to avoid criminal misconduct.

l. Employees should keep their headlights on at all times when driving a vehicle.

m. A vehicle, when loaded with any material extending 4 feet or more beyond its rear, shall have a red flag or cloth 12 inches square attached by day or a red light visible for 300 feet by night on the extreme end of the load.

n. Articles, tools, equipment, etc. placed in cars or truck cabs are to be hung or stored in such a manner as not to impair vision or in any way interfere with proper operation of the vehicle.

o. When you can not see behind your vehicle (truck), the driver should walk behind the truck prior to backing.

p. Personal use of company vehicles is not permitted without written approval from the Management of this organization. Family members of employees that are provided with a company vehicle are prohibited from driving a company vehicles at any time unless prior written approval has been obtained from the Manager of your department. (Exception: in case of an emergency where the employee is not able to operate the company vehicle, no prior written approval is required). Violation of this policy may result in disciplinary action which may include termination of employment.

q. Operating a company vehicle while under the influence of alcohol and other drugs is prohibited. Violators are subject to termination of employment.

r. Every accident should be reported to the Driver Supervisor who monitors motor vehicle accidents such as the Manager, Human Resources Manager, Supervisor, Fleet Manager or Safety Director. The Driver Supervisor should investigate all accidents and review them with the Supervisor and employees.

s. All subcontractor personal vehicles must be parked in areas designated as contractor parking.

t. When operating vehicles within company parking areas or at job sites, speeds must not exceed 5 M.P.H.